Configuring the Calendar
Calendar Features and Capabilities
Hyperia’s Calendar View provides you with a list of all meetings scheduled on your calendars as well as meeting details, including whether each meeting is set to be recorded or not. Think of it as your personal control center: here you decide what meetings you want your notetaker to attend, as well as where you would like your recordings, transcripts and notes saved and who you would like to share them with.
While the calendar will default to displaying a week, starting from any given day, this can be changed in your settings. Choose a time period in the past to view recording links for past meetings, or a time period in the future to set up your meetings well in advance.
Linking your Google or Microsoft Calendar
Linking your calendar to the Hyperia notetaker is easy and straightforward. You may have already linked your calendar by following the directions in the Getting Started welcome screen, but if you haven’t you can accomplish this by following the directions on the top of the Home screen or by clicking the blue Connect Calendar button on the calendar page.
Either option will bring you to your My Integrations page, where you’ll see options for both Google Calendar and Outlook Calendar. Click your desired calendar, choose your account and complete your calendar login in the next screen. That’s all you need to do. Hyperia will integrate your calendar and automatically populate the calendar page with your upcoming scheduled meetings.
If you’d like to disconnect a calendar or connect another you can access the same My Integrations page by clicking on the small profile picture in the upper right of your Hyperia screen, then clicking My Integrations in the pop up menu.
Inviting the Notetaker via Email
Not using Google or Microsoft calendar? No problem! Hyperia's notetaker can be invited to your calls by simply including firstname.lastname@example.org on your meeting invite!
NOTE: Recurring meetings are not yet supported (only the first instance of the meeting will be invited) - but this feature is coming soon.
Controlling the AI Notetaker via the Calendar View
There are three ways to manage what the AI notetaker records using the calendar view.
Through a Join External/Join Internal meetings switch
Through individual toggles next to each meeting details
Through Advanced Options under Notetaker settings
Once you’ve connected your calendar, you’ll be able to view all your calendar events within the Hyperia app. At the top of the event list you’ll see an option where you can toggle both external meetings and internal meetings on and off.
To the right of those options is a small setting wheel, and here you’ll find your Notetaker settings. Choose whether you’d like external and internal meetings attended, and, in the Advanced Options under each category, choose your exceptions. For instance, you might decide you’d like all internal meetings attended, except those labeled standup. You could turn off recording for all external meetings, except those labeled ‘product research’. You may exclude or include based on attendees, but be aware that keywords are case sensitive; Roger is not the same as roger.
Controlling Where Meetings are Saved
By default your meetings will be saved in a private My Recordings workspace, but you may want to set up alternate workspaces and route different meetings to different workspaces for organizational or sharing reasons.
Control where your meetings are saved by choosing from among your workspaces in the drop down menu you’ll see in each calendar entry. Alternatively, visit the Notetaker Settings by clicking on the small wheel on the top right of your calendar screen, just above your list of calendar entries. Under Join External Meetings you’ll see a field where you can designate what workspace your external meetings will be saved to, and a similar field under Join Internal Meetings. Save your setting and view your changes on your calendar page, then make any exclusions necessary in the individual calendar listings.
Navigating to Captured Meetings from the Calendar View
Navigating to captured meetings from the calendar is as simple as following the View Recording link to the far right of each calendar entry for a meeting that has already been recorded.
By default your calendar shows the current week; click on the date range next to the word Calendar just above your calendar entries to change the time period.
An alternate way of browsing through recent meetings is by scrolling through the activity feed on your home page, and clicking through on the video links included in each item.